Automate the work that's consuming your week.
Bulk data processing, approval workflows, intake automation, and scheduling coordination — built on your existing platforms with Power Automate, n8n, MCP, and custom Python.
Eliminate the repetitive work.
Rubi Works automates bulk data processing, approval workflows, intake forms, and scheduling coordination across your operational platforms. We build production-grade automation on Power Automate, n8n, MCP, and custom Python — with error handling, retry logic, and monitoring built in. Your team spends hours every week on work that follows the same pattern: data gets exported from one tool and imported into another, approvals sit in inboxes, forms get re-keyed into systems. Each task takes five minutes, but they add up to days.
We build automation that handles these patterns end-to-end. Not fragile scripts that break when the data changes — production-grade workflows that process thousands of records, route approvals through the right people, and alert your team when something needs attention. When a new client submits an intake form, the data flows into AlayaCare, the schedule gets updated, and the team gets notified. When data needs to move between systems, it happens automatically on schedule or in real time.
We work with the tools you already have: Power Automate for Microsoft-centric environments, n8n for open-source flexibility, custom Python for complex transformations, and MCP for AI-powered process orchestration.
The most expensive employee in your company is the one doing copy-paste between systems.
Not because they're overpaid — because they're underutilized. Every hour spent on manual data entry is an hour not spent on the work they were actually hired to do.
Our automation work.
Workflows and automations we've built for clients.
Data Processing for Q360
Efficient Data Processing Solutions to Integrate Q360 with External Systems
Read → Q360Smart Forms for Q360
Create and distribute end of day reports for technicians, customers, and partners.
Read → Q360Solutions for Edge Members
Quarterly purchase report designed for Edge members using Q360.
Read → Q360Pricelist Management
Simplify and optimize your product catalogs, SKUs, and vendor pricing
Read → AlayaCareTime Off in Requests in AlayaCare
Sample Integration: Managing Time Off Requests in AlayaCare
Read → AlayaCareAdvanced Intake for AlayaCare
Simplify client and employee onboarding by using integrated form submission, approval, and eSign technologies.
Read →Common questions.
What does a workflow automation engagement look like?
We start by shadowing your team through the workflows you want automated — every step, every exception, every workaround. Then we build in iterations, testing each workflow against real data. Typical engagements automate 3-5 workflows over 6-8 weeks.
Can you automate processes that involve multiple systems?
Yes — that's where most of our automation work happens. We build end-to-end workflows that span multiple platforms: a form submission in one system triggers data entry in another, notifications in a third, and reporting in a fourth. The tools we use (Power Automate, n8n, MCP) are designed for cross-system orchestration.
How do you handle exceptions and edge cases in automated workflows?
We document every exception during the observation phase and build explicit handling for each one. Automated workflows include retry logic for transient failures, fallback paths for unexpected data, and alerting so your team knows when something needs human attention.
What's the ROI of workflow automation?
It depends on the workflow, but the math is usually straightforward: count how many hours per week your team spends on the manual process, multiply by their hourly cost, and compare to the automation build cost. Most clients see payback within 3-6 months. The harder-to-measure benefit is error reduction — automated processes don't skip steps or transpose numbers.
Know exactly which processes are costing you time?
Tell us what your team does manually every week. We'll scope the automation and show you the ROI.