Connect systems that weren't designed to talk.
API development, data sync, and workflow bridges that eliminate the manual hand-offs your team does every day. Built around your actual processes, not generic templates.
Integrations that actually hold up.
Rubi Works builds custom integrations between business systems that weren't designed to talk to each other — Q360, AlayaCare, Invoiced, Odoo, QuickBooks, HubSpot, and more. We deliver bidirectional data sync, API bridges, and event-driven workflows that keep your systems in lockstep. Every business runs on multiple tools; the problem is the gaps between them. Data gets re-entered, updates happen in one system but not another, and people become the integration layer.
We build real integrations: bidirectional data sync, event-driven workflows, and API bridges that keep your systems in lockstep. Whether it's connecting Q360 to Outlook calendars, syncing Invoiced with your accounting stack, or extending AlayaCare with intake automation — we build the connective tissue your operations need.
Our integrations are production-grade: error handling, retry logic, audit logging, and monitoring. Not scripts held together with cron jobs.
Your team shouldn't be the integration layer.
Every manual handoff between systems is a failure point — data gets stale, updates get missed, and people spend their week copying between screens instead of doing their actual job.
Our integration work.
Real integrations we've built for clients across industries.
Invoiced Multi-Brand SMTP Integration
Centralize multi-brand email delivery with intelligent routing and unified response management
Read → Custom IntegrationsExcel Add-In for Writing to Databases
Streamline your workflow by updating databases directly from your spreadsheets
Read → AlayaCareFinanceLink for Home Care
Streamlining financial workflows for Home Care agencies using QuickBooks and other accounting systems.
Read → Custom IntegrationsRubi Pay for Q360
Automates accounts receivable (AR) and integrates payment processing with Q360.
Read → Custom IntegrationsIntegrated Project Management & Forecasting
Connect External Project Management Tools with Q360 for Unified Operations and Accurate Forecasting
Read → AlayaCareRubi Bridge
2-Way SMS chat with employees and clients via Slack or MS Teams.
Read →Common questions.
What does a custom integration engagement look like?
We start by mapping every system, data flow, and manual handoff. Then we build in two-week sprints with staging environments. Each integration is tested against real data before production. Typical engagements run 4-8 weeks.
How do you handle systems that don't have APIs?
We work with whatever the system exposes — REST APIs, SOAP, webhooks, database views, file exports, or screen scraping as a last resort. Most modern platforms have some form of API; the challenge is usually authentication and rate limiting, not availability.
What happens when the source system updates and breaks the integration?
Every integration includes monitoring and alerting. When something breaks, your team gets notified immediately with context on what failed and why. We build retry logic and fallback paths so transient failures resolve automatically.
Do you maintain integrations after they're built?
Yes. We offer ongoing support as your fractional technical team. We monitor integration health, handle platform API changes, and evolve the integrations as your business needs change.
Systems that should be talking?
Tell us what you're connecting. We'll scope the integration and show you exactly how we'd build it.