Upload, Source, Map, Deliver
One clear path from vendor file to reviewed import file.
Upload a messy pricelist. Review a clean source.
Rubi PL applies the cleanup and standardization needed across sheets, rows, columns, and values, then shows the result before mapping.
The cleanup happens before mapping, while the source remains available for review.
Map source columns to destination fields
Map one or more source columns to each destination field, set fixed values, clean and combine text, and apply common pricing calculations such as markups, discounts, margins, percentages, and averages. Preview the result and save the mapping for reuse.
Review changes and download the files
Review proposed rows, warnings, and available comparison results. Separate matched and new products, check price and cost changes, preserve selected fields, and download the files when they are ready.
Available today
Connected comparison, starting with Q360.
Rubi PL brings in current Q360 product data, compares it with the proposed loadsheet, and gives your team a clear review before downloading the import files.
Bring in current product data
Refresh Q360 product data before preparing the next loadsheet.
Review what changed
See matched, new, changed, and missing products in one review.
Keep selected fields
Preserve descriptions, item types, and other values your team already manages in Q360.
Reusable mappings
Update pricelists without starting over.
Reuse approved mappings
Save a mapping, use it again for later files, and archive it when it is no longer needed.
Keep every revision
Replacement files preserve the original delivery and show mapping changes that need review.
Future roadmap
Where Rubi PL is headed next.
Planned directions for expanding inputs, destinations, reusable data, and connected actions.
ERP and CRM destination profiles
Planned destinations include NetSuite, QuickBooks, Odoo, D-Tools, Improoved, Microsoft Dynamics 365, including Business Central, and HubSpot. We plan to accommodate each through an import-ready file, a direct connection, or both. The exact level of support will vary by system. Custom file-based profiles are also planned for other systems that accept spreadsheet imports.
Compare without a live connection
Planned file-based comparisons will let teams upload a current system export and compare it with the proposed Rubi PL file. No live read connection is required.
Direct connections and updates
Where appropriate, we plan to add reviewed updates and cleanup through a direct connection. This level of support will vary by system.
PDF pricelist support
PDF pricelist support is planned.
More than 100 AV vendor mappings
We plan to deploy more than 100 validated mappings for leading AV vendors, giving teams a faster starting point for each new pricelist.
Master Catalog
We plan to let customers find and add approved products from a shared catalog without a pricelist.
Buy-and-sell marketplace
We plan to let customers list selected overstock inventory for purchase by other Rubi PL customers.
Need hands-on help?
Pricelist management is also available as a separately scoped Rubi Works service.
Rubi can help prepare and review pricelist work when the engagement calls for operator assistance beyond the software workflow.
Frequently asked questions
Questions about Rubi PL.
What file types does Rubi PL accept?
Rubi PL accepts XLSX, XLS, and CSV vendor files.
How does Rubi PL clean up messy vendor pricelists?
Rubi PL finds the useful product data across sheets, cleans and standardizes it, and shows the result before mapping.
What can my team review before downloading the files?
Rubi PL shows the proposed rows, warnings, and available comparison results so your team can review changes before downloading the import files.
What happens with an unfamiliar vendor file?
Supported spreadsheet files can use the guided mapping workbench. Operators map source columns to destination fields, preview the result, and save the mapping for reuse. Files with more complex layouts can be reviewed with Rubi.
What happens when a vendor sends an updated pricelist?
Upload the new file as a revision, reuse the saved mapping, review what changed, and approve the new loadsheets.
Will every destination have a direct connection?
No. Q360 is available today. We plan to accommodate each additional destination through an import-ready file, a direct connection, or both. A direct API connection will not be required for file-based support, and the exact level of support will vary by system.
How can my team get started?
Talk with Rubi Works and bring one representative vendor file. We will review your import workflow and determine whether Rubi PL fits your use case.
Bring one real vendor file.
We will walk through the file, your import process, and whether Rubi PL fits the way your team maintains product and pricing data.
Guided onboarding starts with one representative vendor file.