Your HRMS and Q360 should agree on who works there.
Most Q360 shops run a separate HRMS/HRIS (BambooHR, Paylocity, Paycom, ADP, Gusto, Deel) for hiring, onboarding, benefits, and payroll. Q360 has its own employee records that schedulers, project managers, and accounting all reference. The two lists drift apart fast — new hires enter HR a week before they appear in Q360, terminated employees linger in Q360 after HR zeros them out, role changes propagate inconsistently.
Each drift is annoying in isolation. Combined, they become a chronic data-hygiene problem: wrong people on active projects, wrong rates on billable work, incorrect payroll exports, and a HR team that spends a meaningful chunk of their week reconciling both systems.
Q360 and the HRMS have different "systems of record" perspectives. HR thinks they own the employee. Q360 thinks it owns the employee. Neither is wrong — they're just not talking to each other.
HRMS ↔ Q360 integration.
Rubi builds bidirectional integrations between your HRMS and Q360 that treat the HRMS as the authoritative source for employee identity and Q360 as the operational view. HR owns "who exists." Q360 owns "what they did this week."
HR is the source of truth for people. Q360 is the source of truth for work. Neither system does both jobs well — but together they cover everything.
BambooHR / Paylocity / ADP] -->|Employees| RUBI((Rubi Integration)) HR -->|Time off| RUBI RUBI -->|Employee records| Q360[Q360 ERP] Q360 -->|Time bills| RUBI RUBI -->|Payroll lines| HR Q360 -->|Expenses| RUBI RUBI -->|Project allocations| HR
What flows across.
Supported platforms.
Our HRMS integration framework is platform-agnostic — if your HRMS has an API, we can wire it to Q360. Platforms we've integrated before:
- Paylocity — full employee sync, time off, payroll exports, org-structure mapping
- Paycom — similar scope to Paylocity; handles the quirks of their API gracefully
- ADP (Workforce Now / RUN) — the largest of the bunch; integration works but has enterprise-grade setup requirements
- BambooHR — lightweight, easy to integrate, popular with smaller Q360 shops
- Gusto — modern API, straightforward integration, strong for small-to-mid shops
- Deel — global payroll and compliance, useful for Q360 shops with international contractors
- PurelyHR, JazzHR, Zoho People — also supported via custom integration
Benefits.
- Eliminated duplicate data entry — HR creates an employee once, not twice
- Accurate payroll — hours flow from Q360 to payroll automatically, no transcription errors
- Better resource planning — Q360 dispatchers see real-time availability because time off is already blocked
- Correct project costing — expenses tied to the right projects for accurate margin reports
- Clean org charts in both systems — reporting hierarchy is consistent across HR and ops
- Compliance trail — employee lifecycle events (hire, role change, termination) have a single authoritative log across both systems
Implementation.
- API access. We establish service-account credentials for the HRMS and Q360, scoped to only the fields we need to read/write.
- Field mapping. We build the mapping between HRMS fields and Q360 employee fields, including custom fields on both sides.
- Initial bulk sync. First-time sync to bring Q360 in line with the HRMS source of truth; duplicates get reconciled, gaps get flagged.
- Ongoing sync cadence. Real-time via webhooks where the HRMS supports them, or scheduled polling (typically 15-60 minutes) where it doesn't.
- Monitoring + alerts. Failed syncs surface in a dashboard with automatic retry and escalation to a human when retries exhaust.
Frequently asked questions.
We've built to a dozen different HRMS platforms. If yours has an API, we can wire it up. Reach out and tell us what you're running.
Most HRMS platforms distinguish employees from contractors — we carry that distinction through to Q360 so contractor hours are treated differently for AR, payroll, and org reporting.
Yes. Some clients run employee data out of Q360 because they didn't have a proper HRMS yet. When they adopt one, we reverse the flow so the HRMS becomes the source of truth without losing any existing Q360 history.